at Medical Detection Dogs
Temporary Events Co-ordinator to help us with our community events over the next few months.
LOCATION: Great Horwood, Milton Keynes, MK17 0NP
SALARY BAND: £22,000 – £24,000 Dependent on experience
JOB TYPE: Full time temporary (3-4 months contract) with a possible extension to permanent
HOURS: 37.5 hours per week Mon – Fri 09.00 – 17.00 with some evenings and weekend work
REPORTS TO: Company Secretary
MAIN PURPOSE AND SCOPE OF THE JOB
Assist the Operational Department in the implementation of the Charity’s community events. Oversee and support volunteers and supporters to maximize income and awareness.
Events Co-ordinator – full job description
DUTIES AND KEY RESPONSIBILITIES
- Manage the events@charity inbox.
- Work with the Operational Support team to ensure that merchandise and materials is distributed to volunteers and accounted for
- Database – to update CRM as required to ensure all information on our supporters is as accurate and up to date as possible
- Plan, implement, monitor and evaluate Community events to maximise income
- To work across the organisation with volunteers and staff in fundraising to deliver a range of community activities maximising engagement of fundraisers and income
- To develop appropriate processes, procedures and guidelines to ensure that community fundraisers receive a consistently high level of support
- To work closely with the Volunteer Services Manager to develop a volunteer led fundraising approach to all activities, to increase volunteer support and increase net income.
- Use local media, the charity website and social media to promote community events and acknowledge specific fundraising achievements
- Assist the volunteer coordinator in developing our volunteer network of regional support groups and volunteer ambassadors; including the preparation of information which will inspire them to raise awareness and funds.
- Provide support, advice and encouragement to groups and individuals wishing to raise funds in aid of Medical Detection Dogs. Work with the fundraising team to increase income from volunteer fundraisers and regional volunteer groups
Merchandise & Promotional Items
- Maximise the sale of merchandise products through community events
- Collection Pots – Work with the regional support groups to manage all national supermarket and shopping centre collection pot records, including ensuring all licenses are organised (if applicable). Work with the Operational Support team to ensure that the collection pots are distributed and collected as necessary.
- Represent the charity at events as necessary, including giving presentations about the work of Medical Detection Dogs
- Assist the volunteer team in finding speakers for events
- Assist the volunteer team in finding drivers for transportation activities
- To build new relationships with the small to medium local business community, local groups and societies, faith organisations and events and event participants where appropriate.
- Assist the volunteer team to provide support to regional support groups
- To attend staff meetings as required
- To carry out any other task as agreed with your line manager.
- Minimum of one year experience in a similar role
- Experience of supporting volunteers and community fundraising
- A high level of competency is required in MS Office packages Word, Excel, PowerPoint and Outlook.
- Experience of undertaking a range of administrative functions.
- Excellent time management and organisation skills with a methodical and accurate approach, combined with the ability to prioritise multiple tasks to meet deadlines.
- An ability to work unsupervised and demonstrate a high level of innovative
- Confident and self-motivated individual with strong interpersonal skills and the ability to communicate effectively with a wide range of people at different levels.
- Excellent grammar and writing skills
- Enthusiastic and able to inspire people who want to raise funds for the charity
- Prior experience of using CRM systems
- An understanding of the legal obligations of Charity Law and regulation
- Experience of public speaking and presenting to a diverse range of audiences.
- A significant record of achievement in raising funds either gained within the voluntary sector or within a sales background.
- A team player with a desire to inspire and motivate others.
- A full current driving license
- Flexibility to work some evenings and weekends
- You will be required to have a criminal record check carried out by the Disclosure & Barring (DBS) when you first join the charity and at regular intervals thereafter.
- Comfortable with dogs in the workplace/office
- A Good attitude to work and ability to use initiative and work effectively and efficiently without supervision
- Physically fit as some heavy lifting may be required
Values & Behaviours
All employees will be expected to comply with Medical Detection Dogs terms and conditions, rules, policies, procedures, codes of conduct, quality standards, authorisation processes, risk managements policies etc and relevant external regulations.
All employees will be expected to demonstrate advocacy for Medical Detection Dogs at all times and be an ambassadors for the charity.
All staff are expected to comply with Medical Detection Dogs Charter of Behaviours (further details will be made available to successful applicant)
- Treating each other with respect and courtesy
- Acting professionally
- Accepting responsibility for own performance and behaviour
- Being honest and open in our dealings with each other
- Being inclusive and open minded
- Providing a safe space for challenging opinion, behaviour and decisions
- Giving credit when and to whom it is due
- Supporting one another in achieving our goals
If you believe you have the skills and experience we are looking for, please send your CV and covering letter to email@example.com
CLOSING DATE Monday 23 July