Job vacancies

Job vacancies

at Medical Detection Dogs

Deputy Volunteer Coordinator

LOCATION: Great Horwood, near Milton Keynes

SALARY BAND: £20,000 – £21,000 pa dependent on experience

JOB TYPE: FTC (Up to 12 months Maternity Cover from the end of January 2019)

HOURS: Full Time

The Job

Volunteers are key to the success of Medical Detection Dogs and have an important place at the heart of the charity.  They have many and varied roles including socialising and fostering our dogs; as part of a regional support group attending events to raise awareness of our work and much needed funds; participating in our popular speaker programme, which provides volunteer speakers for local groups and events across the country; driving and providing vital admin support. 

Your job is to support the Volunteer Coordinator to ensure that the charity recruits and trains the volunteers we need to help us carry on our life saving work, and that volunteering for Medical Detection Dogs is an enjoyable and rewarding experience.

For this role you need to have passion, commitment and patience.  You will be resourceful, able to motivate a wide variety of people and good at finding creative solutions to challenges.  In return you will be part of a dedicated team that supports our life-saving work with dogs and gain satisfaction from knowing that you have helped to save lives.

Reports to: Volunteer Coordinator

Deputy Volunteer Coordinator – full job description

Responsibilities:

Speaker Programme

  • Promote and develop our volunteer speaker programme which is one of our most effective awareness raising activities and which helps engage future supporters and donors with the charity.
  • Monitor requests for volunteer speakers received via the online application, contact potential speakers and send confirmation to the organisation and volunteer speaker.
  • Maintain, update and develop the speaker presentation used by our volunteer speakers.
  • Recruit new volunteers to join our nationwide team of speakers.
  • Prepare and lead training sessions for new volunteer speakers, and refresher courses as required.
  • Ensure the database is kept up to date.

Recruitment, Retention and Training of Volunteers

  • Support the Volunteer Coordinator with the recruitment of new volunteers including the establishment and development of regional volunteer groups.
  • Encourage and work with our client partnerships to become involved with and support regional group activities, keeping up to date with new accredited partnerships.
  • Ensure that the various operational teams have volunteer support as and when needed, both regular and ad hoc, at the MDD Centre or locations across the country.
  • Be a point of contact for volunteers, supporting and advising them, and providing assistance when necessary.
  • Organise and deliver induction and training sessions for new and established volunteers as necessary to ensure they have up to date information about the charity, and they understand and are able to carry out the role for which they are volunteering, including ensuring they are familiar with the charity’s policies and procedures.
  • Support staff who work with and manage volunteers to get the volunteer support they need and are able to work effectively with volunteers, ensuring that volunteers understand what is expected of them and volunteering for MDD is a rewarding experience.

Operational Support

  • In particular recruit and develop our Centre based teams of volunteer receptionists, admin support, drivers and gardeners including supporting the Facilities team with their induction and ongoing training.
  • Work with fundraising, events and facilities teams to ensure that volunteers have the resources they need to carry out their role.
  • Maintain and develop accurate records on the volunteer database on CRM.

Any other task agreed with the line manager and any other ad hoc duties or tasks that are required to ensure the successful running of the charity.

PERSON SPECIFICATION

The successful candidate will have at least 1 years’ experience working with volunteers as well as good IT skills across the range of MS office applications, be comfortable working with databases and ideally have some familiarity with social media. 

You should be empathetic, and able to inspire and motivate others and it would be helpful if your experience included working with people of all ages and those who have complex health needs, and of managing others and setting and monitoring objectives.

Of course, anyone joining the team must be comfortable working near dogs.

You should also be able to demonstrate the following skills and attributes:

  • Excellent communication skills
  • Strong interpersonal skills and the ability to deal with a diverse range of people
  • The ability to deal with information in a confident manner and respond with sensitivity
  • Good organisational skills and the ability to prioritise and manage a variety of tasks
  • A positive attitude and ability to use initiative and work effectively and efficiently without supervision
  • Ability to work independently and as part of a team
  • Attention to detail
  • A flexible and non-judgemental approach to people and work
  • Interested and passionate about the work of the charity

Values & Behaviours

Working at Medical Detection Dogs will be a richly rewarding experience. Our Values & Behaviours encapsulate who we are, what we stand for and what it will feel like to be part of our team:

  1. We treat each other with respect and courtesy
  2. We act professionally at all times
  3. We accept responsibility for our own performance and behaviour
  4. We are honest and open in our dealings with each other
  5. We are inclusive and open minded
  6. We provide a safe space for challenging opinion, behaviour and decisions
  7. We give credit when and to whom it is due
  8. We support one another in achieving our goals

And of course, we advocate for Medical Detection Dogs whenever we get the chance and we pride ourselves on our role as ambassadors.

Finally, the successful candidate will also be expected to:

  • Hold a full UK Driving Licence
  • Provide proof of identity and eligibility to work in the UK.
  • Undertake a Disclosure and Barring Service (DBS) check
  • Work some evenings and weekends

TO APPLY

Please submit your CV with covering letter (no longer than one A4 sheet) stating how your skills, knowledge and experience meet the requirements of the role.  Please quote Ref CB/DEPVOLCOORD

hr@medicaldetectiondogs.org.uk

Closing Date Friday 4 January 2019

HR Admin Assistant

LOCATION: Great Horwood, Milton Keynes, MK17 0NP

SALARY BAND: £19,000 – £21,000 FTE to be paid pro rata

JOB TYPE: Part-Time up to 25 hours per week (to be worked over 5 days in a pattern to be agreed with successful candidate)

The Job

Our people are integral to our ability to save lives and to the success of our charity.  We are growing organisation and we are committed to recruiting the best people to help us achieve our charitable goals and to training and developing them so that working for us is a rewarding and enriching experience.

We strive to create a professional and supportive working environment and your job is to help the HR Coordinator by providing HR specific administrative support to ensure we achieve those objectives and that we uphold best practice in HR procedure, comply with the Charity’s policies and procedures and that all HR records are accurate and up to date.

Reports to:    HR Coordinator

HR Admin Assistant – full job description

Responsibilities:

  • Process all administration relating to the key HR activities of the employee life cycle (new starters, leavers, promotions, salary reviews, appraisals, absence, annual leave etc.)
  • Set up and maintain employee files accurately, to comply with legal requirements
  • Prepare new starter documentation including contracts of employment
  • Undertake employment reference checking procedures
  • Assist in preparing induction paperwork for all new starters
  • Undertake DBS checks for new joiners and ensure DBS checks are maintained at the appropriate times
  • Undertake Driver checks
  • Liaise with the HR Coordinator to ensure the correct documentation is completed in a timely manner e.g. absence forms, probation reviews, appraisals, etc
  • Liaise with the HR Coordinator to process the monthly payroll
  • Assist with recruitment processes, including placing adverts, arranging interviews and liaising with recruitment agents
  • Assist with the administration of training and development processes
  • Monitor sickness absence levels and alert the HR Coordinator where action needs to be taken
  • Ensure GP notes are obtained to certify employee absence where necessary
  • Maintain accurate and up to date appraisal and performance review documentation and records
  • Collate and provide reporting information as required
    Any other task agreed with the line manager and any other ad hoc duties or tasks that are required to ensure the successful running of the charity.

PERSON SPECIFICATION

The successful candidate will have at least two years’ experience in a similar HR role and ideally a CIPD qualification.  You will be a self-starter who is able to confidently use their own initiative.  You should have a professional manner, a methodical approach to planning and organising your workload and understand and respects the importance of confidentiality. Of course, anyone joining the team must be comfortable working near dogs.

You should also be able to demonstrate the following skills and attributes:

  • Excellent administrative skills
  • Up to date knowledge of HR policies and procedures
  • Excellent IT skills – in particular Word and Excel
  • High level of accuracy
  • The ability to maintain confidentiality is essential
  • A willingness from time to time to attend any fundraising and social events to represent the Charity required. These can be out of office hours, at weekends and evenings.

This role may continue to grow as we do, so the potential to be able to work additional hours is desirable

Values & Behaviours

Working at Medical Detection Dogs will be a richly rewarding experience. Our Values & Behaviours encapsulate who we are, what we stand for and what it will feel like to be part of our team:

  1. We treat each other with respect and courtesy
  2. We act professionally at all times
  3. We accept responsibility for our own performance and behaviour
  4. We are honest and open in our dealings with each other
  5. We are inclusive and open minded
  6. We provide a safe space for challenging opinion, behaviour and decisions
  7. We give credit when and to whom it is due
  8. We support one another in achieving our goals

And of course, we advocate for Medical Detection Dogs whenever we get the chance and we pride ourselves on our role as ambassadors.

Finally, the successful candidate will also be expected to:

  • Hold a full UK Driving Licence
  • Provide proof of identity and eligibility to work in the UK.
  • Undertake a Disclosure and Barring Service (DBS) check

TO APPLY

Please submit your CV with a covering letter (no longer than one A4 sheet) stating how your skills, knowledge and experience meet the requirement for the role to Jane Welch – HR Co-ordinator

hr@medicaldetectiondogs.org.uk

Closing Date Wednesday 2 January 2019

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