Job vacancies at Medical Detection Dogs

Job vacancies
at Medical Detection Dogs
Working for Medical Detection Dogs is an exciting and rewarding experience. We are at the cutting edge of British innovation and collaborate with institutions and healthcare organisations around the world.

You can help us achieve our goals, and whatever the role you will contribute towards our work training dogs to save lives using their incredible sense of smell.

Our current vacancies are listed below:

We have three exciting new vacancies on our Board for people with senior level fundraising, research and financial experience who can help achieve our aim of training more life-saving dogs

Accelerated by the COVID crisis, the Charity is at the point in its development where there are numerous opportunities we could pursue. Our aim is to be internationally recognised as a centre of excellence in the field of canine diagnostic innovation and to translate our research into practical outcomes that improve health.

That is why we would now like to further strengthen our board by appointing up to three new trustees who have the skills and experience to support and advance our work, one of whom would take on the role of Honorary Treasurer.

For further details please click below to download the recruitment brief.

Dog Supply and Training Administrator

The Dog Supply & Training team fulfil a critical role of sourcing puppies to start their training journey, whether that journey is as a Medical Alert Assistance Dog or Bio Detection or COVID- 19 Dog. We are passionate about our dogs and take their welfare extremely seriously. From the moment they join us at 8 weeks old we ensure the highest standards of care for our dogs. We have a strict no kennel policy and all our dogs live in the homes with our fantastic local volunteers where they are loved and cared for as part of the family.  This administrative role is situated within this team. 

JOB OVERVIEW

To undertake an Administrative role within the Dog Supply & Training Team, by providing administrative support to the Training Team and Manager. 

Reports to: Dog Supply & Training Manager 

Responsibilities

The role will include but will not be restricted to: 

  • Providing Administrative Support to the Team 
  • Act as a primary point of contact for the Team (Reception) 
  • Completion and recording of correspondence and documentation 
  • Accurately update systems (CRM) and documentation as required 
  • Run reports from the CRM system / Conduct Data Analysis when required 
  • Compliance with GDPR and associated Filing Systems 
  • Organisation of own workloads and priorities 
  • Attend meetings and capture Minutes / Action Points as and when required 
  • Support the Dog Supply & Training Manager 

       Full support and training will be provided 

      Job Skills and Experience 

      • Experience of working within a voluntary, customer service or similar Role 
      • Experience of Clerical / Administrative Support and Office Management 
      • Excellent Time Management skills 
      • Excellent attention to detail 
      • Experience of Customer Relationship Management systems (CRM) 
      • Knowledge of relevant IT Systems – Microsoft Office, Excel, Word, Outlook 
      • Excellent interpersonal and organisational skills 
      • Excellent communication skills – both written and verbal 
      • Experience of working with varied stakeholders – Both internal and external including members of the public, senior managers, colleagues, etc 
      • Ability to work on own initiative and as part of a team 
      • Enthusiastic, confident, and highly motivated 

           

          Values & Behaviours

          Working at Medical Detection Dogs will be a richly rewarding experience. Our Values & Behaviours encapsulate who we are, what we stand for and what it will feel like to be part of our team: 

          1. We treat each other with respect and courtesy 
          2. We act professionally at all times 
          3. We accept responsibility for our own performance and behaviour 
          4. We are honest and open in our dealings with each other  
          5. We are inclusive and open minded 
          6. We provide a safe space for challenging opinion, behaviour and decisions 
          7. We give credit when and to whom it is due 
          8. We support one another in achieving our goals 

          And of course, we advocate for Medical Detection Dogs whenever we get the chance and we pride ourselves on our role as ambassadors. 

          Finally, the successful candidate will also be expected to: 

          • Hold a full UK Driving Licence 
          • Provide proof of identity and eligibility to work in the UK. 
          • Undertake a Disclosure and Barring Service (DBS) check 

              We are looking for an enthusiastic individual with relevant experience to join our Dog Supply & Training team in an administrative role. This is an office-based position, providing support to the training team and manager. This will initially be a 6-month contract, with scope for a permanent position for the right candidate.  

              • Do you live within 20 miles of our Centre in Great Horwood 
              • Do you have experience of customer relationship management systems (CRM)? 
              • Do you have excellent communication skills? 
              • Are you enthusiastic, confident and highly motivated?

              LOCATION: Great Horwood, near Milton Keynes  

              SALARY: £18,500 – £21,000 pa (dependent on experience) 

              JOB TYPE: 6 Month Contract initially, with scope for a permanent position

              HOURS: Full time, 37.5 hours per week 

              HOW TO APPLY  

              We look forward to hearing from you. Please send a CV and a covering letter of no more than 2 sides of A4 setting out your experience and how you meet the requirements for the role to  operations@medicaldetectiondogs.org.uk 

              Closing Date: 10th December 2021 

              Regional Volunteer & Fundraising Coordinator South West

              The Role

              We are a small charity that punches above its weight.  We receive no statutory funding and rely on the generosity of our many volunteers and supporters who raise awareness of our work and much needed funds.

              The main purpose of this role will be to build and develop local volunteer groups in your region with the aim of increasing both awareness of the charity’s life-saving work and local fundraising.

              Your role will be to support, develop and enthuse volunteers and fundraising groups to increase our supporter base and ensure fundraising activity is as effective as possible to achieve maximum income in your region.

              We are looking for someone committed, passionate and full of ideas about how to engage with the many different communities and groups who support our work, and to reach new audiences so that our supporter network continues to grow to meet our ambitions.

              Reports to: Regional Volunteer and Fundraising Coordinator Supervisor

              Responsibilities  

              • Develop our community engagement to increase awareness of the charity, the number of volunteers and income in your region
              • Embed a volunteer led fundraising approach in your region to increase volunteer support and net income
              • Ensure that the volunteering needs of the region are analysed, understood and met through engagement with colleagues
              • Regularly review and refine the strategy for meeting that need

              Recrutiment, Retention and Engagement of Volunteers 

              • Engage with established volunteer support groups as well as local communities, groups, societies and businesses in the region building new relationships and strengthening existing ones to raise awareness of MDD with the objective of increasing the number of active volunteers and growing our supporter base
              • Create and promote a range of suitable volunteering opportunities to include volunteers from all walks of life
              • Work with corporate supporters in the region to encourage employee supported volunteering
              • Ensure that all MDD volunteers in the region are properly supported and managed so that they find fulfillment in their role and the needs of the charity are met
              • Provide opportunities for volunteers in the region to give feedback and follow up as required
              • Deliver induction and training to volunteers in the region
              • Work with colleagues across the charity to ensure that volunteers have the resources they need to complete their role

              Income Generation and Events 

              • Manage the relationship with established volunteer support groups in the region, giving them advice and guidance on community fundraising activities and events including the preparation of information that will inspire them to raise awareness and increase fundraising in line with targets
              • Monitor and evaluate community events to ensure our limited resources are used to the best effect and that income is maximised
              • Work with the Marketing Manager to use local media, the charity website and social media to promote community events and acknowledge specific fundraising achievements
              • Provide a consistently high level of support, advice and encouragement to groups and individuals who want to raise funds in aid of MDD
              • Assist the Fundraising Manager to maximise income from corporate charity of the year partnerships, supporting them in the local community

              Marketing 

              • Maximise the sale of merchandise products through community events, ensuring that merchandise and promotional material is distributed to volunteers and accounted for
              • Collection pots – work with the regional groups to manage all national supermarket and shopping centre collection pot records including ensuring all licenses are organised (if applicable) and ensure that the collection pots are distributed and collected as necessary
              • Update the Harlequin CRM database as required to ensure all information on our supporters and their activities on our behalf is as accurate and up to date as possible.

              Other tasks or ad hoc duties agreed with your line manager required to ensure the successful running of the charity. 

              PERSON SPECIFICATION

              EXPERIENCE

              ESSENTIAL

              • Experience in a similar role with a national charity where you have a proven track record of raising funds
              • Experience of recruiting and managing volunteers

              DESIRABLE 

              • Familiarity with social media
              • Experience of giving presentations
              • Familiarity with CRM Systems

                  SKILLS

                  • Strong interpersonal skills and the ability to deal with a diverse range of people
                  • Excellent communication skills, both written and oral
                  • Confident presentation skills
                  • The ability to deal with information in a confident manner and respond with sensitivity
                  • Good organisational skills and the ability to prioritise and manage a variety of tasks
                  • Good IT skills across a range of MS Office applications

                  PERSONAL ATTRIBUTES  

                  • Inspiring, with a creative streak that helps you to bring ideas and motivate people
                  • A positive attitude and ability to use initiative and work effectively and efficiently without supervision
                  • Attention to detail
                  • Interested and passionate about the work of the charity
                  • Prepared to work longer days, evenings and weekends on occasion
                  • Comfortable working in vicinity of dogs

                  Values & Behaviours

                  Working at Medical Detection Dogs will be a richly rewarding experience. Our Values & Behaviours encapsulate who we are, what we stand for and what it will feel like to be part of our team: 

                  1. We treat each other with respect and courtesy 
                  2. We act professionally at all times 
                  3. We accept responsibility for our own performance and behaviour 
                  4. We are honest and open in our dealings with each other  
                  5. We are inclusive and open minded 
                  6. We provide a safe space for challenging opinion, behaviour and decisions 
                  7. We give credit when and to whom it is due 
                  8. We support one another in achieving our goals 

                  And of course, we advocate for Medical Detection Dogs whenever we get the chance and we pride ourselves on our role as ambassadors. 

                  Finally, the successful candidate will also be expected to: 

                  • Hold a full UK Driving Licence
                  • Provide proof of identity and eligibility to work in the UK.
                  •  Undertake a Disclosure and Barring Service (DBS) check
                  • Work some evenings and weekends for which time off in lieu will be given
                  • Initial training and induction will be carried out at Great Horwood.  Accommodation and travelling expenses will be paid

                  It is anticipated that initial interviews will be via video link and if successful a further interview will be held at Great Horwood 
                   
                  TO APPLY: Please send your CV with covering letter to hr@medicaldetectiondogs.org.uk 
                   
                  Early application is advised as we reserve the right to end the process early subject to the number of applications received. 

                  The main purpose of this role will be to build and develop local volunteer groups in your region with the aim of increasing both awareness of the charity’s life-saving work and local fundraising.

                  Your role will be to support, develop and enthuse volunteers and fundraising groups to increase our supporter base and ensure fundraising activity is as effective as possible to achieve maximum income in your region.

                  We are looking for someone committed, passionate and full of ideas about how to engage with the many different communities and groups who support our work, and to reach new audiences so that our supporter network continues to grow to meet our ambitions.

                  LOCATION: Home based – presence in the South West. 

                  SALARY: £21,000 – £24,000 Dependent on experience

                  JOB TYPE: 12 month contract initially, with expectation of renewal

                  HOURS: Full-Time with some evenings and weekends (Time Off in lieu given)

                  We look forward to hearing from you. Please send a CV and a covering letter of no more than 2 sides of A4 setting out your experience and how you meet the requirements for the role to hr@medicaldetectiondogs.org.uk

                  Closing Date: 4th December 2021

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