Job vacancies

at Medical Detection Dogs

Bio-Detection Programme Manager

LOCATION: Great Horwood, Milton Keynes, MK17 0NP

SALARY BAND: £32,000 pro rata depending on experience

JOB TYPE: 12 months (6 month probation period) with a view to renewal

HOURS: 4 days per week initially, possibly increasing; some flexibility is possible

REPORTS TO: CEO and Director of Operations

Bio-Detection Programme Manager – full job description



  • Manage the charity’s portfolio of research projects, ensuring delivery on time and budget, and in accordance with relevant internal and external standards and requirements, including GCP, DPA 1998 and research governance.
  • Support team leaders set and monitor progress against clear milestones and tolerances.
  • Work closely with project leads and others to identify, monitor and manage risks to project delivery, and, in consultation with the CEO & Director of Operations, develop action plans to address those in a timely manner.
  • Develop and maintain systems to record project progress and research outputs, including publications, conference papers and successful funding applications and provide regular project updates to the CEO & Director of Operations, fundraising and finance teams.
  • Manage reference database of relevant publications.
  • Overall management of research funding including , working closely with bio detection staff and finance team, including setting project budgets, monitoring expenditure and reporting to the CEO & Director of Operations.
  • Prepare project and budgetary progress and final reports, for both internal (CEO & Director of Operations and the board of trustees) and external (external collaborators, sponsors, grant funding bodies, ethics committees, etc) purposes.
  • Actively develop all project leads in the skill and knowledge required for project management.


  • Manage new project development including project briefs, timelines, protocols, recruitment documents, SOPS, data collection tools and regulatory approvals, working closely with others where relevant.
  • Identify potential sources of research funding, liaise with funders, write funding proposals, (in conjunction with others both internal and external).
  • Play a key role in the development of the charity’s Research Department.
  • Keep abreast of research developments in the field of medical diagnosis and bio sensors in relevant conditions.
  • Managing the MDD Enterprise activities within the department, working with external customers.


  • Engage with stakeholders from the NHS, academia, funders, commerce and policy makers, both nationally and internationally.
  • First point of contact for external project queries.
  • Ensure the scientific content of the charity’s website is accurate, relevant and updated in a timely fashion, in conjunction with the project leads, CEO & Director of Operations and other staff as necessary.
  • Work closely with the charity’s media team to draft press releases, advising and speaking to various media including radio and TV interviews.


  • Line management of allocated staff within the department, and recruitment and selection of departmental staff as required.
  • Advise external parties on Bio-Detection work as required and within the limits of confidentiality as described in the Staff Handbook.
  • Act as the ‘contact’ person in your designated area in relation to training policy procedures to professional service providers and members of the public.
  • When requested by the CEO and Director of Operations, advise and support overseas projects and organisation in the scent detection programme.
  • Provide support to the Charity’s public relations and fundraising functions as required, specifically in your area.
  • Undergo any necessary training as requested by the CEO and Director of Operations.
  • Represent and act on behalf of the CEO and Director of Operations at events, meetings and conferences, as required.
  • Any other tasks agreed with the CEO and Director of Operations.


  • Specialist knowledge of NHS / academic research activities, including regulatory requirements.
  • Knowledge of and training in Good Clinical Practice (GCP).
  • At least 2 years’ experience working with a charity is preferable.
  • Proven track record in successful delivery of research project.
  • Experience of managing risks, timelines and budgets of research projects.
  • Proven experience of managing, supporting and developing a team.


  • Ability to plan work, good organisational, time and project management skills both individually and as part of a team.
  • Ability to communicate effectively and appropriately with a wide range of people both internally and externally.  This will include clients and their families, other professional service providers, members of the public, the media, managers and other colleagues.
  • Practical knowledge in the following areas:
    i) structure and activities of Medical Detection Dogs.
    ii) knowledge of key medical areas covered by the charity, including relevant medical conditions.
  • Ability to manage multiple competing priorities and utilise resources effectively.
  • Ability to lead by example and inspire effective teamwork.
  • Ability to find ways of identifying potential problems and finding solutions.
  • Self-starter with a flexible approach.
  • Excellent verbal and communication skills.
  • Excellent IT skills.
  • Hold a valid UK driving licence.
  • Be comfortable working in an environment which contains dogs.


If you believe you have the skills and experience we are looking for, please send your CV and covering letter to

CLOSING DATE  25 June 2018

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